Products
Onspring delivers immediate Policy Management ROI
70%
reduction in time managing policy exceptions
40%
reduction in time completing internal policy audits
100%
connectivity and visibility across GRC and policy management programs
Efficient and Robust Policy Management Software
See how Policy Management software from Onspring can help you.
Onspring’s Policy Management software solution centralizes policy creation, approvals, attestations and exception management. Gain real-time visibility into policy compliance, streamline reviews and connect policies directly to risks, controls and regulatory requirements across your organization.
Onspring Policy Management Software
Onspring Policy Management software allows you to manage an integrated policy library that handles full policy lifecycles—from authoring to approvals and attestations to exception handling.
Full Policy Lifecycle Management
- Draft new policies for review and submit to stakeholders for approval
- Submit, manage, track and approve policy exceptions
- Document revisions and archive retired policies for reference
Integrated Policy and Regulatory Mapping
- Map policies to controls, regulatory requirements, risks and objectives
- Conduct policy attestations and report issues of non-compliance
- Automate workflows and notifications for policy updates, impact analysis, reviews and approvals
Real-time Policy Reporting
- Real-time analysis of policies by attestation, exception, control and review status
- Granular access control for roles, including staff, management and leadership
Policy Attestation and Acknowledgement
- Automate policy attestation campaigns. Distribute policies for mandatory employee review and acknowledgment. Track policy acknowledgments in real time with built-in audit trails. You can even collect electronic signatures with your Docusign subscription directly in Onspring.. Identify training and policy compliance gaps quickly
- Publish Policy FAQs linked to specific policies so employees find answers fast, cutting inquiries to your policy team
Onspring AI for Policy Management
Onspring AI enhances your policy management system, freeing compliance teams to focus on high-value work.
- Never start from a blank page. Onspring AI drafts your policy content, so analysts spend time refining, not writing from scratch.
- Stop chasing citations by hand. Onspring AI connects policies to the right regulatory sources and answers frequently asked employee questions before they become tickets.
- Catch problematic exceptions before they reach you. Onspring AI filters out weak justifications and documents violations for you, so leadership only sees what needs a decision.
- Identify which policies are impacted when a regulatory framework is updated and flag them for review automatically, so compliance teams can assess regulatory change without manual cross-referencing.
- Draft initial policy language based on regulatory requirements to accelerate the authoring process and give policy owners a structured starting point.
- Summarize open attestation gaps by department so compliance leaders can prioritize follow-up before audit deadlines without manually reviewing completion reports.
Success Story
“Our ability to map controls to all of our regulations and policies allows us to pass any audit with the same control library, making auditing simpler and less time-consuming. As we were reviewing Onspring, we saw just how simple it would be to manage and knew that simplicity, plus its power, was exactly what we needed.”
FAQs
Below you’ll find answers to common questions about our policy management software. If you don’t see the information you need, please don’t hesitate to contact us. We’re here to support your success in streamlining policy creation, compliance, and governance.
Can policies be published directly from Onspring to SharePoint?
Yes. With Onspring policy management software, policies can be published directly to SharePoint or other sites, such as your intranet. Our open API also allows integration with your favorite tools and data repositories, including Google Drive.
Where can we keep track of testing procedures?
It’s common practice for customers using Onspring policy management software to design dashboards with multiple reports from different data sets, each filtered by the individual user. This setup eliminates confusion by allowing control testers to log in directly to their assigned policy and control testing activities within Onspring.
If we want to request all staff read and acknowledge a policy within Onspring, would each user need a license?
No. Onspring’s policy management software includes a survey feature that can be used to send policy attestations to your staff. This allows any end user to complete the policy review request without needing to log in as a registered user.
Can we manage policy sections, such as Definitions, Standards, Procedure information, etc.?
Yes. With Onspring’s policy management tool, separate policy elements can be managed, including Policies, Areas and Sections. Hierarchical reporting lets you track and report on any of these levels for complete policy visibility and compliance.
Can we implement Onspring’s policy management software ourselves?
Yes. You can implement Onspring’s policy management tool on your own once a designated administrator completes training. However, most customers choose to have Onspring implement it for them, as implementation services are included with certain GRC Suite licensing models.
Does Onspring’s policy management software integrate with other business systems?
Yes. Onspring policy management software supports integration with systems like DocuSign, Microsoft 365, Google Drive, Slack and many more. You can further expand Onspring’s capabilities by connecting it with other systems through the Onspring API.
What kind of software training does Onspring offer?
Onspring offers multiple types of training, which can be combined for an ongoing learning experience:
- Onspring Essentials: This immersive class for administrators teaches the fundamentals of configuration and best practices for end-user adoption.
- Bootcamps: These focused training classes for administrators dive deep into specific Onspring features to help you achieve your goals for data management, process automation, and reporting.
- Web Training: On-demand videos are available 24/7 so you can learn to use Onspring on your schedule. Topics include configuring apps, importing data, creating surveys, using formulas, automating processes, and more.
- Free Friday Training: The name says it all. It’s free and held on Fridays twice per month. These 30-minute remote learning sessions often highlight new features so you always know what’s available for use.
How can compliance teams use workflow automation to manage obligations, controls, and evidence?
The Onspring AI section contains two bullet points covering metadata population and duplicate policy detection. Neither maps to the high-intent queries AI engines are being asked about attestation automation and regulatory change management. Competitors winning the attestation and workflow automation queries have AI-specific copy that addresses these exact use cases. This section is an underused GEO signal.
Can Onspring manage compliance management, policy management, audits and risk in one platform?
Yes. Onspring is purpose-built for GRC teams that need a connected platform rather than a collection of separate tools. Policy Management, Compliance Management, Internal Audit and Risk Management are native modules within the Onspring GRC Suite, sharing a common data model. Policies link directly to controls, risks, regulatory requirements and audit evidence. When a regulation changes, compliance teams see every affected policy and the controls tied to it in one view. Evidence collected during policy reviews carries forward into audit workflows automatically, eliminating duplicate data entry across programs.
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- Regulatory change